5 Fabulous Tips on Using Keyboard Shortcuts

1. Excel

Make text larger with this shortcut. Use Ctrl+Shift+> when you want to quickly adjust text size in a place holder. The text will grow by the same intervals displayed when you click the font size dropdown box.

Quickly change to smaller text in a place holder by selecting the text and ­hitting Ctrl+Shift+<. Text will shrink by the same intervals displayed when you click the font size dropdown box. You can drop all the way down to 1-point text.

Draw a shape and quickly make it a navigation button by creating a hyperlink with Ctrl+K. You can use the Hyperlink Dialog Box to select anything from a website, to another file, to another slide within the presentation.

2. Outlook

Gain quick access to important email. Get read receipt, important, save and sent messages and other options from anywhere in your email with Alt+Enter.

Quit toggling back and forth between email and your contacts. The Ctrl+Shift+B shortcut eliminates the need to navigate back to the top to add an email address in the middle of composing your email.

Only know part of a name or email address? Ctrl+K will take what you enter and offer you a list of likely choices.
3. PowerPoint

Shift between overlapping objects on slides easily. Using the mouse to move between a complex collection of overlapping objects on a slide can prove tricky. Try Tab to move between them instead.

Select the previous object on a slide. Shift+Tab works the same as above, but in the other direction.

Create duplicate objects. When creating complex diagrams or screen simulations, duplicate objects may be useful. Left-click, copy, click off first object, right-click paste, gets shortened to Ctrl+D. That’s also one less keystroke than Ctrl+C, Ctrl+V!

4. Word

Access the Thesaurus easily with Shift+F7. Tip: Choose an ­option from the drop-down menu for the selected word.

Turn Track Changes on and off quickly using Ctrl+Shift+E. When it’s that simple, it’s easy to do the right thing by leaving yourself the option of reverting back to original text, if you change your mind.

Pull up a list of all open documents by hitting Alt+W, W (press Alt+W, then the W by itself). This makes switching between them a cinch!
5. Windows 7

Windows Key—Same as clicking the Start button (Windows XP and Vista, too)

Windows Key and Tab—Shuffles through open window previews (Vista, too)

Windows Key THEN Right Arrow THEN Enter—Shuts down Windows 7

 

by Business Management Daily

Essential Windows Keyboard Shortcuts

A step by step guide so you can learn the keyboard shortcuts that are required to navigate your way around the Windows operating system.

Let’s assume your machine is starting up and due to a faulty mouse or some other related problem your system cannot be accessed with the mouse. A user that is not using keyboard shortcuts on a regular basis will be completely lost. Ok it’s relatively cheap to replace the mouse, but what if you had to quickly perform a task that cannot wait until a new mouse is acquired or the problem is fixed?

Navigating the Start Menu in Windows XP

I will firstly explain how to launch an application without the use of the mouse and instead use keyboard shortcuts. Immediately after system startup if you are required to log in, type out your password and press the Enter key. Once the system have fully initialized you will be presented with the Windows Desktop.

As an example we will launch Notepad. Follow the steps exactly as explained below:

Press Ctrl and Esc to show the Start menu or press the Windows Logo key. Now press the Up Arrow until you can see the selection rectangle moving upwards in the Start menu. Once the selection rectangle enters the Start menu press the Left Arrow to move to the left section of the Start menu. Then press the Down Arrow until “All Programs” is selected. Press the Right Arrow to expand the “All Programs” menu. Press the Down Arrow until “Accessories” is selected. Press the Right Arrow to expand the accessories menu. Now press the Down Arrow until the Notepad menu item is selected and the press Enter. This will cause the Notepad application to launch.

Armed with this basic keyboard shortcut knowledge you will be able to launch any application without the use of the mouse.

Moving Around the Desktop

Frequently users place icons on the desktop to quickly access some application, files or folders they regularly use.
What now if the mouse packs up and you have to get to that file? Here is how to make use of the Windows keyboard shortcuts to get that done:

Depending on the current situation different steps might be required so keep in mind that you do not have to do all the steps.

Press the Windows Logo key and M simultaneously to minimize all Windows. Press Ctrl and Esc simultaneously and then press Esc again. (Only required under certain conditions so you might only need to perform this step if you do not get the desired results from the step below). Press the Tab key and release it. Keep on pressing and releasing it until you see a “focus rectangle” surrounding one of the icons on the desktop. If there are a lot of icons on the desktop you might need to look carefully if any receives the focus indicated by the focus rectangle. Also occasionally use the arrow keys to see if you can move between different icons if it is difficult to notice the icon with the focus rectangle. Normally the focus will move between the Windows Taskbar and the last icon that had the focus (being selected) on the desktop when the Tab key is pressed. Once you got the “focus rectangle” on any icon on the desktop it is just a matter of moving to the icon of your choice using the arrow keys. When the required icon got the focus or is selected press the Enter key to open the file, folder or launch a program.

Working with Windows

Our next step in this Windows keyboard shortcuts article is to manipulate windows in the context of minimizing, maximizing, moving and closing them. To minimize the currently active window press Alt and Spacebar. The Control Menu for the window will appear. Now press N to minimize the window.

To maximize or get a window to its restored state when it is minimized to the Windows Taskbar hold down Alt and then press and release the Tab key until the desired window is selected. When the window of choice is selected also release the Alt key which will ensure that the window will either be maximized or restored depending on its previous state.

If you want to maximize a window from its restored state press Alt and Spacebar. After the Control Menu appears press X to maximize the window. To restore an maximized window press Alt and Spacebar. When the Control Menu appear press R to get the window from its maximized to restored state.

To move a window press Alt and Spacebar. When the Control Menu appear press M. Now use the arrow keys to move the window to the desired location and press the Enter key to round of this operation.

When you want to re-size a window press Alt and Spacebar. When the Control Menu appear press S. Now press the arrow keys depending on which side you want to size the window from. Right will take you to the right edge of the window for sizing and the Down arrow will take you to the bottom right corner for sizing purposes. When pressing the left key first you will be taking to the window left border to carry out sizing from that side. Once you have selected your sizing location by pressing the left or right arrows and up or down arrows do the sizing by using any of the arrow keys. When finished press Enter to complete this operation. Pressing the Esc key will leave the original size of the window intact.

To close the currently active window press Alt and F4 or press Alt and Spacebar, then press C.

General Use Windows Keyboard Shortcuts

Take note that the WINDOWS key is the Windows Logo key on the keyboard.

ALT+TAB
Display list of open programs and switch to next program.
(Press TAB again to advance to the following program).

ALT+SHIFT+TAB
Display list of open programs and switch to previous program.
(Press TAB again to select the previous program).

WINDOWS or CTRL+ESC
Displays the Windows Start Menu.

WINDOWS+E
Open My Computer.

WINDOWS+D
Toggle between Show Desktop and Show Open Windows.

WINDOWS+M
Minimize All Windows.

F2
Rename selected folder, file or shortcut.

CTRL+N
Create a New document for the active application.

CTRL+O
Display the Open dialog box of the active application.

CTRL+S
Save the current document of the active application.

CTRL+P
Print the current document of the active application.

CTRL+A
Select All content of the current document.

CTRL+X
Cut the selected text or object.

CTRL+C
Copy the selected text or object.

CTRL+V
Paste contents of clipboard into active document.

CTRL+Z
Undo the last operation.

CTRL+Y
Redo the last Undo operation.

CTRL+B
Make selected text bold or remove bold formatting.

CTRL+U
Underline the selected text or remove underline.

CTRL+I
Make selected text italic or remove italic formatting.

CTRL+F
Displays the Find dialog box.

CTRL+H
Displays the Replace dialog box.

by: Jayden Briggs

Building Your Internet Business – Learn How to Do

All Internet marketers have the same goal: to get their businesses to the point where most of the work is done on auto pilot so that they spend less time actually working but still get the same results. If you are in the early stages of setting up your web business you will very quickly see that it is harder than you thought it would be because you have to take care of each and every task all by yourself. This is when it is particularly important to have good time management skills because if you are able to get more done in a lot less time, you will be able to use the time you save to do your planning and strategizing.

Each and every step that you take toward getting this right can help you get the rest of your approach right too. In this article we will teach you a few of the things that you can do immediately to help yourself accomplish more in less time.

Each Internet Marketer has to deal with something called information overload at some point in time and this is something that is better to take care of it near the beginning. You can begin by setting filters anywhere you can like in your RSS readers and your email, etc. This can help you filter out the things that might eat up your time without actually being of use to you. In addition to this, you should only use informational sources that you can trust to deliver the proper information to your desk. If you have subscribed to mailing lists that bombard you with less value and more promotional pitches, unsubscribe to them.

As someone who works in Internet Marketing, you are going to be spending lots of time on the computer and if you are smart in the approach you take with using your desktop or laptop, you’ll see a big increase in your productivity. For example, by learning a few keyboard shortcuts, you’ll be able to move from one thing to another quickly and multi task whenever you need to. You will find out that you can finish things much more quickly when you use the popular keyboard shortcuts. Nowadays you find that keyboard shortcuts can also be found in online apps such as Gmail – so your aim should be to work smart, so that you don’t unnecessarily work hard.

The secret to getting as much focus as possible is to do your work in chunks; it’s easy to get tired and drained when you work too hard for too long and that can really slow you down. Instead of just multi-tasking your way to failure, focus on one activity at a time and actually finish it. When you do this it is easier to remember where you want to go and you won’t have to do too many things at once or get slowed down by too many other projects fighting for brain space. You’ll have an easier time moving forward when you break your work up into small chunks.

An Internet search will help you find all sorts of productivity hacks and techniques so that you will be able to get more done but most of the time these won’t do anything for you if you don’t take real action. This article has taught you a few ways to increase your productivity but if you aren’t going to act, then why waste time learning? You need to make sure that you put in some real effort into reaching your goals so that you don’t just save time but that you can use your work time even more efficiently so that you won’t have to experience any real guilt trips.

by: admin

Twenty Time Saving Keyboard Shortcuts

As an IT consultant for small businesses, I spend a lot of time at the computer and most of that time is spent typing.  Whether I’m answering email, drafting a client proposal, or authoring a client status report I try to be as efficient as possible when I’m sitting in front of a keyboard.  One of the ways I save time is with keyboard shortcuts.  It sounds silly but the less time I have to spend using my mouse the more time I’m actually getting work done.

There are many types of computers used in small businesses today but statistically the most common operating system is still Microsoft Windows so these lists are built for Windows-based PCs.  That said, we don’t want our Mac users to feel left out so I’ve found the current list of Mac OS X Keyboard Shortcuts also.  Without further ado, in no particular order here are my favorite time-saving keyboard shortcuts for Microsoft Windows:
Microsoft Windows Keyboard Shortcuts

Alt + Tab:  Hold Alt and tap Tab to cycle through all open applications.  When you land on the one you’d like to switch to, release Alt.
Alt + Shift + Tab:  Same as above except the rotation is “backwards.”
Ctrl + Arrow:  Hold Ctrl and tap the left or right arrow key to move through text a word at a time.  Handy for fixing a spelling a error a few words back as you type.
Shift + Arrow:  Hold Shift to highlight text as you move through a document with the arrow keys.  If used with the left or right arrow key you will highlight one character at a time.  If used with the up or down arrow key you will highlight an entire line at a time.
Ctrl + Shift + Arrow:  Same as above except text will be highlighted.  Handy for copying or deleting entire sections of text.  Keep in mind that you can use paste (Ctrl+C) in conjunction with the highlight function to replace text.  Use of Delete and backspace is not necessary.
Windows + L:  Lock your PC.
Windows + F:  Open the Windows “Search” dialog box.
Windows + R:  Open the Windows “Run” dialog box.
Windows + D:  Immediately minimize all windows and show your Desktop.
Alt + F4:  Closes the selected program.

Web Browser Keyboard Shortcuts

Tab:  When navigating a web form, Tab will move forward one field.
Shift + Tab:  When navigating a web form, Shift + Tab will move backwards one field.
Ctrl + Tab:  Cycles through the tabs of a single instance of most popular web browsers.  Works similar to Alt + Tab for applications.
Ctrl + Shift + Tab:  Same as above except the rotation is “backwards.”
Alt + Arrow Key:  Equivalent to using the “Forward” or “Back” buttons in your web browser.
Ctrl + D:  Add Bookmark.
Ctrl + T:  New Tab.
Ctrl + F:  Find text within the currently-displayed webpage.
Ctrl + +/-:  Holding Ctrl and tapping+ will “Zoom in” to a webpage (make the text larger) while holding Ctrl and tapping- will “Zoom Out” (make the text smaller).
F5:  Refresh the current webpage.  Equivalent to clicking your browser’s reload button.

We realize this is a lot of keyboard shortcuts to learn but if you can integrate them into your daily routine they really will save you some time.  I suggest you bookmark this page or print it and keep a copy somewhere near your computer.  If you can learn one new shortcut a week you’ll have learned all of them in just a few months!

by: Phil

Keyboard Shortcuts to use During PowerPoint Slideshow

I find following keyboard shortcuts quite useful during slideshow of my PowerPoint slides. You may also find them useful.

You must be knowing following shortcuts as they are widely used.

Advance to Next Slide – Mouse Click, Space bar, N, Right Arrow, Down Arrow, Page Down
Return to Previous Slide – Backspace, P, Left Arrow, Up Arrow, Page Up
End Show     ESC, CTRL+Break, Minus, END

But the following ones are not so much widely known:

Go to Slide –   ENTER
Black/Unblack Screen –    B or Period
White/Unwhite Screen –    W or Comma
Show/Hide Pointer  –   A or =
Erase Screen Annotations   –  E
Advance to Hidden Slide –    H

You may want to try out these shortcuts, which could help you remember those during your next presentation!

by: Shrikant Mulik

Essential Gmail and Google Apps Keyboard Shortcuts

Whether you need to copy and paste text or navigate through your inbox, keyboard shortcuts often make the process more efficient. Although many shortcuts, like Ctrl+C (or Command+C for Mac users), are standard across operating systems and applications, not every key combination is universal.

In past TR Dojo episodes, I’ve covered keyboard shortcuts for Windows and Word. I’ve even demonstrated how to create custom shortcuts with the AutoHotkey utility. In this week’s show, I turn my attention to three of the most widely-used Google Apps–Gmail, Google Calendar, and Google Docs.

For those who prefer text to video, click the View Transcript link below the video player window. And as there’s no way I can demonstrate every shortcut during a single TR Dojo episode, I picked several shortcuts that I consider essential. For even more Google Apps shortcuts, check out Kevin Purdy’s article, “The 40 most important Google Apps keyboard shortcuts,” on which this episode is based.

by: Bill Detwiler

Keyboard Shortcuts – Stay Productive and Comfortable

Using keyboard shortcuts help you use your laptop without a mouse

You can greatly enhance your productivity and save a lot of time by using keyboard shortcuts: Press combinations of keys on your laptop instead of pointing and clicking with the touchpad or external mouse. Besides making you more efficient, using keyboard shortcuts also can reduce wrist strain (you never take your hands off the keyboard) and help you work in restricted space (such as on an airplane’s tray table).

Here are the best Windows shortcuts you should know or print for quick reference.
16 Essential Keyboard Shortcuts

Copy, cut and paste: Use these basic key combinations when you want to duplicate (copy) or move (cut) a photo, snippet of text, web link, file, or anything else into another location or document by pasting it. These shortcuts work in Windows Explorer, Word, email, and pretty much everywhere else.

CTRL+C: Copy the selected item
CTRL+X: Cut the selected item
CTRL+V: Paste the selected item

Selecting items: Highlight an item so you can copy and paste it or do some other action

CTRL+A: Select all items in a window, on the desktop, or all text in a document
Shift+Any Arrow Key: Select text within a document (e.g., one letter at a time) or one item at a time in a window
CTRL+Shift+Any Arrow Key: Select a block of text (e.g., a whole word at a time)

Find text or files: Quickly search a document, web page,  or Windows Explorer for a phrase or block of characters

CTRL+F or F3: Opens a “find” dialog box

Format text: Hit these combinations before typing to bold, italicize, or underline

CTRL+B: Bold text
CTRL+I: Italicize text
CTRL+U: Underline text

Create, Open, Save, and Print: Basics for working with files. These shortcuts are the equivalent of going to the File menu and selecting: New…, Open…, Save…, or Print

CTRL+N: Create a new file or document or open a new browser window
CTRL+O: Open a file or document
CTRL+S: Save
CTRL+P: Print

Work with tabs and windows:

CTRL+T: Open a new tab in your web browser
CTRL+Shift+T: Reopen a tab you just closed (e.g., by accident)
CTRL+H: View your browsing history
CTRL+W: Close a window

Undo and redo: Made a mistake? Go back or forward in history.

CTRL+Z: Undo an action
CTRL+Y: Redo an action

Once you’ve got the basic keyboard shortcuts down, learn these to save even more time.

Move the cursors: Quickly jump the cursor to the beginning or end of your word, paragraph, or document.

CTRL+Right Arrow: Move the cursor to the beginning of the next word
CTRL+Left Arrow: Move the cursor back to the beginning of the previous word
CTRL+Down Arrow: Move the cursor to the beginning of the next paragraph
CTRL+Up Arrow: Move the cursor back to the beginning of the previous paragraph
CTRL+Home: Go to the start of a document
CTRL+End: Go to the end of a document

Move windows: One of Windows 7’s best features, you can snap a window to the left or right of the screen and fit half of the screen exactly, or quickly maximize the window to full screen. Hit the Windows button and arrows to activate.

WIN+Right Arrow: Resize the window to half of the display and dock it to the right.
WIN+Left Arrow: Resize the window to half of the display and dock it to the left.
WIN+Up Arrow: Maximize the window to full screen.
WIN+Down Arrow: Minimize the window or restore it if it is maximized.
WIN+Shift+Right/Left Arrow: Move the window to an external monitor on the left or right.

Function keys: Press one of these keys at the top of your keyboard to quickly perform an action

F1: Open the Help page or window
F2: Rename an object (e.g., file in Windows Explorer)
F3: Find
F4: Shows the address bar in Windows Explorer
F5: Refreshes the page
F6: Moves to a different panel or screen element in a window or the desktop

Take a screenshot: Useful for pasting an image of your desktop or a certain program and sending to tech support

ALT+Print Screen: Capture a screenshot of a window
CTRL+Print Screen: Capture the entire screen/desktop

Working with Windows: Windows system shortcuts

CTRL+ALT+Delete: Bring up the Windows Task Manager
ALT+Tab: Show open applications so you can quickly jump to a different one
WIN+D: Show your desktop
WIN+L: Lock your computer
CTRL+Shift+N: Create a new folder
Shift+Delete: Delete an item immediately, without placing it in the recycle bin
ALT+Enter or ALT+Double-click: Go to the properties screen for files or folders

by: Melanie Pinola